Electronic Attendance System
All providers who accept Working Connections or Seasonal Child Care subsidy payments will be required to use an electronic attendance system by July 1, 2018. DEL has purchased a system from vendor Controltec, which is free for providers to use, or providers may select another DEL-approved system. For more information on DEL-approved electronic attendance systems, visit the Approved Attendance Systems list.
New! Updates to the implementation timeline
DEL recognizes the hard work and effort from providers working towards full incorporation of the new electronic attendance system into their business practices. While the electronic attendance rules still go into effect on July 1, 2018, the timeline has been updated to ensure providers have more time to access the tools and resources they need to gain additional confidence and skill with using the new system.
- For providers already using the system, we thank you and encourage your continued use of the system.
- For providers in progress towards full use of the system offered by DEL, we are committed to your successful implementation of the system.
- If you are using your own approved attendance system, please send your name, SSPS Number, and the name of the system you are using to firstname.lastname@example.org.
For providers using the system offered by DEL, there are several steps to take to work towards submitting complete attendance records each month. The updated timeline has the specifics (English | Espanol | Soomali).
Now is the time to complete Electronic Attendance Training!
Electronic Attendance System training is now available in multiple languages and delivery methods across the State.
To find training in your preferred region, language and delivery method, visit https://del.wa.gov/Attendance-support for training dates and additional support.
Electronic attendance system now live
Starting July 1, 2018, all providers accepting Working Connections Child Care subsidies will be required to track attendance using an electronic attendance system.
This new requirement applies to child care centers, family home child care providers, and Family, Friend and Neighbor (FFN) providers.
Providers have the option to use DEL’s Electronic Attendance System or another DEL-approved electronic system. DEL is implementing this new system to improve how we track children’s participation in child care. The system will track, store, and report on child attendance to support provider billing. The system will save providers time, cost taxpayers less, and reduce attendance inaccuracies.
For more information on the new requirements and the electronic attendance system, visit the DEL blog.
Applying for the $200.00 Technology Incentive
The last day to apply for the technology incentive is June 30, 2018. This incentive is not available to center providers.
DEL and SEIU 925 negotiated and agreed upon a $200.00 technology incentive. This incentive is a one-time payment per Licensed Family Home Child Care or Family, Friend and Neighbor Provider to assist with costs associated with purchasing the internet or devices for the electronic attendance system. Providers must be registered in MERIT and complete the electronic attendance training to request the incentive. This incentive is first-come, first-serve for the first 5,000 providers. To apply for this incentive please click here to access the link.
Once the application (survey) is completed, DEL reviews the request. To meet eligibility, the provider must be a Licensed Family Home or Family, Friend and Neighbor (FFN) provider, have completed the electronic attendance training, be enrolled in MERIT and have an active Working Connections Child Care or Seasonal Child Care authorization. DEL has 60 days to pay the incentive, which starts after the provider meets the eligibility requirements. The payment will be made by SSPS and the provider will not have to claim the incentive on an invoice.
Creating an Electronic Child Care Attendance System
- Replace the manual paper attendance system used by most providers with a modern, off-the-shelf, cloud-based software.
- Reduce the amount of time that providers and State workers spend tabulating attendance hours.
- Reduce billing inaccuracies and overpayments with internal controls over child care payments.
- Implement the new system in a manner that supports providers’ different comfort levels with technology.